TERMS OF USE

Thank you for visiting https://smart.cityon.gr/syros . The A’ grade NΠΔΔ-OTA with the name “Municipality of Syros – Ermoupolis” (hereinafter “Municipality of Syros – Ermoupolis”) attaches great importance to the lawful processing, security and protection of your personal data, in whatever capacity you communicate or cooperate with us. Before using our website, please read this Privacy Policy carefully.

Introduction

The Municipality of Syros – Ermoupolis, as the controller, informs you about how information about you is collected and processed. Your personal data includes any information that can lead, either directly or in combination with other information, to your unique identification or to your identification as a natural person. This category includes, as the case may be, data such as full name, VAT number, social security number, physical and e-mail addresses, telephone numbers, e-mail addresses, web search history and any other information that allows your unique identification in accordance with the provisions of the GDPR 2016/679, the Law. 4624/2019, the Greek legislation in force at the time and the decisions of the Hellenic Statistical Authority.

This Privacy Policy sets out the type of information that we may collect when you visit our Website and informs you of how we use this information.This Privacy Policy sets out the type of information we may collect when you visit our Website and informs you of how we use this information. When you voluntarily provide us with personal information, we treat that information with absolute confidentiality. Subject to specific provisions of this Privacy Policy, no personal information is rented, sold, publicly posted or disclosed to other companies, organizations or websites.

As reflected in the Terms of Use of the website (link to the Terms of Use) and in the Cookies Policy (link to the Cookies Policy), the services provided through the website are addressed to a general audience.

The Privacy Policy applies to all users of the website. This Policy applies to the collection and use of your personal information by the Municipality of Syros – Ermoupolis. More specifically, the information collected from the site https://smart.cityon.gr/syros are the minimum required for contact, as only your full name and email are required.

What information we collect from you?

Όταν επισκέπτεστε την ιστοσελίδα https://smart.cityon.gr/syros ενδέχεται να συλλέξουμε δεδομένα από εσάς. Some of this data may be of a personal nature. This data may include your search history, IP address, screen resolution, the browser you used, operating system and settings, access times and your referring URL. If you use a mobile device, we may also collect data that identifies your device, settings and location.

The Municipality of Syros – Ermoupolis reserves the right to collect non-personal user identification data [browser type, type of computer, operating system, internet providers, etc.] and/or to monitor Internet Protocol addresses (IP Address) using corresponding technologies (Cookies). Cookies are small data files that are stored on each user’s hard drive without being able to access documents or files from the user’s computer. They are used to facilitate user access when using specific services of the Website, as well as for statistical or advertising purposes. For more information on the Cookies used by the Website, users are kindly requested to visit the Cookies Policy page (link to the relevant instructions on cookies).

If you are interested in being contacted via the contact form, we will collect your name and email address. ?

If you choose to subscribe to the https://smart.cityon.gr/syros , we will collect your email address.

How we collect your personal data

We collect your personal data directly from you. You provide us with your personal data when you fill in the registration/communication forms available on our website, and in particular, the personal data that are collected are your full name and your e-mail address. ?

Legal processing;

The Municipality of Syros – Ermoupolis will use your information for the following legitimate processing purposes (as per Article 6 GDPR), such as, but not limited to:

• To respond to your requests and questions;
• To announce the results of surveys, in which you may have participated, we are using the following information.
• To analyze our website traffic and improve your experience and to provide you with information related to our actions.
• For our internal operations and analysis, such as internal management, fraud prevention, use of management information systems, etc.

In any case, you can change your preferences at any time by using the unsubscribe link at the end of each e-mail you receive from us (unsubscribe).

What are the principles of collection and processing?

This Policy aims to inform you of the terms of collection, processing and transfer of your personal data that we may collect as data controllers. The Municipality of Syros – Ermoupolis applies the Processing Principles of the GDPR 2016/679 (lawfulness, objectivity, transparency, purpose limitation, data minimization, accuracy, storage time limitation, integrity, confidentiality and accountability).

Use – disclosure of personal data;

We use your personal data to respond to your requests in order to improve the way we communicate with you, as well as to give you the opportunity to express any questions or suggestions you may have as users of the Website (https://smart.cityon.gr/syros ), but also to operate more effectively the information of users interested in the actions of the Municipality of Syros – Ermoupolis.

As a general rule, the Municipality of Syros – Ermoupolis does not transmit your personal data to third parties, except in cases where we are required to comply with the law and prevent illegal actions against us.

At the same time it should be mentioned that the maintenance of the site is carried out by the company (to be completed), while the maintenance of the local server on which the personal data is kept by (to be completed). Both members who have the possibility to perform processing in compliance with the GDPR regulation.

Storage – protection of personal data

The hosting area (data center) where your personal data is stored is located on the local server of the Organization, which is located on its premises. In any case, we take appropriate technical and organizational measures to ensure the confidentiality, integrity, availability of your data. The Municipality of Syros – Ermoupolis has a Data Protection Officer (DPO) because we recognize the importance of protecting the privacy of your personal information. For this purpose, it has appropriate security policies and uses the appropriate tools.

Χρόνος διατήρησης των προσωπικών δεδομένων

The retention period of your personal data is determined as follows:

• In case you fill in the contact form, your personal data will be kept for a period of six (6) months from the last contact, in order to examine your request. ?
• In case you subscribe to the newsletter service, your personal data are kept for the period for which you wish to be subscribed to the newsletter list of the Agency.

You can of course inform us at any time that you no longer wish to receive our newsletter by sending an e-mail to syros@smart.cityon.gr so your data will be deleted.

After the period of time defined by the respective legal-tax obligation (if any), your personal data will be deleted.

Your rights regarding the processing of personal data

You have right to obtain information about your personal data that we have stored at any time, in accordance with applicable law and without any charge.If you wish to use this information, you may do so at your own risk, at any time and without charge. We may ask for proof of your identity before providing you with this data. ? In some cases, we may not be able to allow access to certain personal data. For example, if your personal data are related to personal data of other individuals or if they are retained for legal reasons. In these cases, we will explain why you cannot obtain this data.

You have right to request the correction – update of your data and the Municipality of Syros – Ermoupolis will proceed to their immediate correction. ?

You have right to request the deletion of your personal data and the Municipality of Syros – Ermoupolis will proceed with their immediate deletion.If you have any questions, please contact us. However, in some cases where applicable legal and tax obligations require mandatory data retention, deletion of data may be prohibited. In these cases, we will explain why we cannot delete your personal data and for how long. ?

You have right to request the cessation of the processing of your personal data and the Municipality of Syros – Ermoupolis will proceed to the immediate cessation of the processing of such data.You may request the removal of your personal data from your computer. If this is not possible, we will explain why we cannot stop processing your IDs.

You have right to request the restriction of the processing of your personal data and the Municipality of Syros – Ermoupolis will proceed to the immediate restriction of the processing of such data.If you do not wish to receive such information, you may request the restriction of the use of your personal data. If this is not possible, we will explain why we cannot restrict the processing of your ID.

You have right to request the transfer of your personal data to another body/organization and the Municipality of Syros – Ermoupolis will proceed with the immediate transfer of this data. However, in some cases, due to documented obligations, the Municipality of Syros – Ermoupolis may not be able to accept your request.

In the event that it turns out that leakage of your personal data by the Municipality of Syros – Ermoupolis resulting in material or non-material damage, you have the right to complain to the competent supervisory authority (Data Protection Authority).

To exercise your rights above or if you have questions about our Privacy Policy or need help exercising or understanding your privacy options, please write to us at: syros@smart.cityon.gr.

Changes to the Privacy Policy

The Municipality of Syros – Ermoupolis may amend this Privacy Policy. Please check the Effective Date at the beginning of this Policy to see when this Policy was last revised. ? Any revision will take effect as soon as we post the revised Policy.

If we make material changes to this Policy that expand our rights to use the personal data we have already collected from you, we will notify you and provide you with a choice about the future use of that data.